• Bizulibazar, Kathmandu, Nepal
  • +977-1-4784183/4785215
  • info@rollingplans.com.np

Assistant to Deputy Executive Director(DED) - Management

Full Time Millennium Challenge Account Nepal (MCA-Nepal)
In September 2017, the U.S. Government’s Millennium Challenge Corporation (MCC) signed a $500 million compact agreement with the Government of Nepal. The compact aims to increase the availability and reliability of electricity, maintain road quality, and facilitate power trade between Nepal and India - helping to spur investments and accelerate economic growth. The compact agreement is valid for a period of five years, and is currently in implementation stage, prior to Entry-Into-Force (EIF) at which time the five-year time period begins.

Pursuant to the aforementioned agreement, the entity charged with implementing the project has been established as the Millennium Challenge Account Nepal (MCA-Nepal) entity. These positions will assume a critical role in the success of MCA-Nepal.
  • Kathmandu,
  • Post Date: 2019-04-07
  • Apply Before: 2019-04-27 [Latest by NPT 17:00 Hrs (GMT +5:45)]
  • No. of Position: 1
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Job Detail

  • Experience 3 Years
  • Industry Development Sector
  • Education Qualification Bachelor's

Job Description

Position: Assistant to the DED - Management
Division: Administration
Report to: Deputy Executive Director -Management
Band: B
 
Background & Project Description
In September 2017, the U.S. Government’s Millennium Challenge Corporation (MCC) signed a $500 million compact agreement with the Government of Nepal. The compact aims to increase the availability and reliability of electricity, maintain road quality, and facilitate power trade between Nepal and India—helping to spur investments, and accelerate economic growth.  The compact agreement is valid for a period of five years, and is currently in implementation stage, prior to Entry-Into-Force (EIF) at which time the five-year time period begins.
 
Pursuant to the aforementioned agreement, the entity charged with implementing the project has been established as the Millennium Challenge Account Nepal (MCA-N) entity. This position will assume a critical role in the success of MCA-N. 
Position  Objective
The Assistant, reporting directly to the Deputy ED for Management, provides support in a range of administrative services including organization of event logistics, travel arrangements, and maintenance of office inventories and filing systems related to the Deputy ED for Management.
 
Duties and Responsibilities
Office Management
  • Maintains an inventory of office supplies and equipment ensuring that stocks are replenished on a regular basis and faulty equipment are repaired as needed facilitating workplace efficiency;
  • Maintains filing systems and databases of all division and project documentation to ensure that activities are well-documented in support of planning and auditing processes;
Administration
  • Submit and reconcile expense reports.
  • Take accurate minutes of meetings.
  • Produce and distribute correspondences, memos, letters, faxes and other forms of communications.
  • Handle sensitive communication with highest degree of confidentiality and integrity.
Planning
  • Initiates communication within MCA-N and with external service providers, to ensure that logistical preparations for workshops, meetings, and events are in place allowing sufficient leeway in case of changes in schedule or venue;
  • Organize and schedule meetings and appointments;
Logistics
  • Organizes logistics and materials for workshops, meetings, and events to support smooth-running activities for the Deputy ED-Management;
Processes visa applications and travel arrangements, travel disbursements, and other travel-related requirements in accordance with MCA-N’s   travel policy in order to support leadership activities for  the Deputy ED Management;
 
Requirements (Education, Experience, Technical Competencies)
  • Completion of Bachelor’s Degree; and/or Executive Assistant Certification or equivalent Diploma, Degree or Certification.
  • Three (3) to five (5) years of cumulative experience in General Office Administration & Management (not withstanding whether earned before, after or during pursuit of required academic qualification).
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Excellent communications skills in speaking and writing and note-taking.
  • Attention to detail.
  • Problem-solving skills.
  • A self-starter who is proactive, takes ownership and initiative.
 
This Position Description is subject to revisions/updates as necessary to ensure alignment to the organization’s strategic direction and structure. Revisions to the description are subject to applicable Human Resources policies and procedures, and official versions of each Position Description are maintained by Human Resources.
 
 
 

Protocols for the confidentiality

“Protocols for the confidentiality” is designed to collect and maintain identifiable information about applicants. Data will be collected anonymously by the specified person and will be removed and destroyed as soon as possible by the completion of this specific assignment. No access to any other organizations/ person and shall be based on a “need to know” and "minimum necessary" standard.

CONFIDENTIALITY PROTOCOL— PROTECTION OF INFORMATION OF APPLICANTS

STRICTLY CONFIDENTIAL

Information, applications and documents that are deemed to be of a highly sensitive nature or to be inadequately protected by the CONFI¬DENTIAL classification shall be classified as STRICTLY CONFIDENTIAL and access to them shall be restricted solely to persons with a specific need for specific assignment only.

The staffs of the Rolling Plans including client institution shall establish a control and tracking system for documents classified as STRICTLY CONFIDENTIAL, including the maintenance of control logs. Documents classified as STRICTLY CONFIDENTIAL shall be (i) maintained by only specific staff with written commitment; (ii) kept under security key or given equivalent protection when not in use; and (iii) in the case of physical documents, transmitted by an inner envelope indicating the classification marking and an outer envelope indicating no classification, or, in the case of documents in electronic form, transmitted by encrypted or password-secured system.

For purposes of this protocol, the following individuals are deemed to have a specific need to know: (i) the executive consultant; (ii) the project manager/recruitment and selection consultant; (iii) the international consultant of Rolling Plans and; (v) the respective designated representatives of Government of Nepal.

Confidentiality pertains to the treatment of information that an individual has disclosed in any documents/files of trust and with the expectation that it will not be divulged to others/ process without permission in ways that are inconsistent with the understanding of the original disclosure. Rolling Plans assure that the information shall be used for specific purpose published in this system and service only.

When it is necessary to collect and maintain identifiable data, Rolling Plans will ensure that the protocol includes the necessary safeguards to maintain confidentiality of identifiable data and data security appropriate to the degree of risk from disclosure.
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